NCC Privacy Policy 2009(adopted by the Executive May 2009)
The Nature Conservation Council of NSW values and respects all individuals and organisations seeking to donate time, money or resources to our organisation. We understand that you may be concerned about privacy issues that surround the potential use of your personal details by us.
We are focussed on only one thing: working with you to find positive and pro-active solutions to environmental problems so that we will have a healthy environment.
Information You Provide To Us
The Nature Conservation Council of NSW collects information when a member, donor, volunteer, event attendee or merchandise buyer provides us with their personal details. We will ask for certain information, such as name, home or e-mail address, receipting information, and perhaps credit card details – in order to provide a service or information to you. The collected information will be used by us for the purposes of completing your donation, providing you with a volunteer opportunity, or providing you with NCC correspondence (eg Appeal letters). We may also use your personal details to contact you regarding specific appeals for donations in the future.
Campaigns within the Nature Conservation Council of NSW often collect and use information for slightly different purposes. Our Campaigner(s) may contact Nature Conservation Council of NSW members, donors, volunteers, event attendees and/or merchandise buyers to offer them the opportunity to have closer involvement with their campaign areas, regional activities and events or to be part of their campaign information networks.
If you provide personal information to us about a third party who is an individual, we ask that you inform the individual concerned of how we will use and disclose the information, and of his or her rights to gain access to and update it, as set out in this Privacy Policy.
Information about you that is collected by Nature Conservation Council of NSW is held only as long as it is necessary to provide you with the service or information required or until our legal requirement to hold that information expires. Regular reviews of information are conducted and information that is no longer necessary is securely and permanently disposed of. We need to keep a record of a donation for seven years for tax purposes after which we will be able to delete the record completely.
Disclosure of Information
We will not use your personal information for any other purpose which is not related to the service we provide to you, or for any other purpose for which you would not reasonably expect us to use the information. Information we collect is kept on a secure database, accessed by a small number of our own staff. We do not give any outside organisations access to it and we will not sell or disclose your personal information to any individual or entity outside the Nature Conservation Council of NSW for marketing or other purposes unless:
• there is a duty to the public to disclose that information,
• we are required to by state or federal law, or
• you authorise us to do so (eg: telling other forest groups of the activists in the region)
Cookies
The Nature Conservation Council of NSW’s website uses cookies. Cookies are pieces of information that a web server transfers to your computer’s hard disk without you knowing about it. Cookies can be used by NCC to provide us with information on the number of visitors to our site and traffic patterns. This is anonymous statistical data and does not allow us to identify users.
Linked Web Sites
As a service to those accessing the NCC web-site, links are made from NCC’s web pages to the web-sites of certain other organisations, including our member groups. Those sites are not covered by this policy. You will need to check the Privacy Policies of those specific organisations if you intend to access their sites.
Opt Out Facility
Members or non-members can opt out of one or all of our services at any time by contacting our Office Manager by mail, e-mail, phone or fax. Please contact us if you would like your details updated or removed (excluding legal record-keeping).
Access to Information
Members, donors, volunteers and supporters may request access to their information by contacting the Office Manager by phone on (02) 9279 2466, by e-mail at
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or by writing to:
Nature Conservation Council of NSW
Level 2, 301 Kent Street
SYDNEY NSW 2000
Online Payments
The Nature Conservation Council of NSW uses the third party payment providers PayPal and OurCommunity.com for online credit card transactions. The Nature Conservation Council of NSW does not store any credit card details related to these financial transactions. Privacy in this instance is governed by the privacy policies of these organisations (www.paypal.com and ourcommunity.com).
Document Cancellation
If you do not wish to receive any further information from us, please contact Nature Conservation Council of NSW by telephone (02) 9279 2466, fax (02) 8026 8301 or
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specifying your name and address as it is written on your address label, or your email address for email correspondence.
E-Mail Cancellation
If you do not wish to belong to an NCC e-mailing list, you may unsubscribe automatically at any time, by following the unsubscribe instructions which are generally included towards the end of each email. If this option is not available then send an email to the list owner or moderator asking to have your name removed. If this option is not available you may e-mail
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